Administrative Officer – Total Family Health Organisation Ghana

By | April 2, 2019

Administrative Officer – Total Family Health Organisation Ghana

Total Family Health Organisation (TFHO) is a Ghanaian nonprofit organization dedicated to helping women, men and young people live healthier lives.

As a social enterprise, TFHO works to ensure access to high quality health products for Ghanaians nationwide through socially marketed health commodities and behavior change activities.

Job Description

Administration

  • Manage day- to-day office administrative activities and oversee administrative processes.
  • Manage office supplies and all contractors related to the upkeep and safe and efficient operations of the facilities and grounds.
  • Lead the asset management function.
  • Assist with paper and electronic filing systems and ensure they are properly structured and efficiently maintained.
  • Book flights, arrange for transport and hotel accommodation.
  • Support travelers logistically while they are deployed and follow up to ensure they have provided all required documentation for expenses.
  • Planning and logistics for conferences, workshops and training
  • Ensure that all official vehicles are roadworthy and have insurance coverage annually
  • Monitor travel protocols including monthly checks of vehicle logs and implementation of travel policy
  • Schedule appointments, meetings and prepare meeting minutes at all staff meeting
  • Supervise administrative assistant and drivers

Human Resource Administration

  • Work closely with various departments to assist employees to understand policies and procedures;
  • Assist with recruitment and selection which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates;
  • Assist with development and implementation of policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
  • Administer payroll and maintain employee records;
  • Assist the Senior HR/Administration Manager with payroll preparation
  • Assist with HR planning strategies, considering immediate and long-term staff requirements;
  • Plan and deliver training – including inductions for new staff

Security

  • Track and communicate any security related activities in the country that may harm staff.
  • Conduct a quarterly threat and assessment review.
  • Orient all international visitors to life in Ghana.

Required Skills or Experience

Educational requirements

Bachelor’s Degree in Business Administration or a relevant field

Experience

  • Minimum 3-years office experience in office administration and/or HR support role
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • Knowledge of standard office administrative practices and procedures
  • Master’s degree an advantage

Success Attributes:

  • organizational and planning skills
  • information gathering and monitoring skills
  • problem analysis and problem-solving skills
  • judgment and decision-making ability
  • Strong written and verbal communication skills
  • Ability to take good initiatives
  • Confidentiality
  • Good team member
  • Attention to detail and accuracy
  • Adaptability

How to Apply

Apply Here

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